Hardgoods Development - Hardgoods Administrator

Hardgoods Administrator


This job is a full time, in-house position with the NHS Skate Hardgoods Development Center reporting to the Hardgoods Purchasing and Development Manager. Must live near or be willing to relocate to Santa Cruz, CA.


General Description:

The Hardgoods Vendor Administrator is an integral member of the HDC (Hardgoods Development Center) by monitoring the progress and process of materials and components needed for hardgoods purchasing, development and production. The Administrator works with suppliers concerning purchasing, accounting, packing and conformity with standards and timelines. Success in this role requires the ability to work independently while maintaining a high level of attention to detail.


The job duties fall under the general areas below and may include other duties as assigned:


  • Analyze supplier pricing to ensure accuracy and research variances
  • Update purchase orders with correct pricing and delivery dates
  • Reconcile vendor invoices and packing lists against purchase orders in database
  • Complete monthly vendor pay packages, using GL coding and submit to accounting
  • Maintain hardgoods master shipping carton and pallet quantities for HDC
  • Confirm supplier purchase orders and monitor shipment status via open order reports
  • Work with the Logistics and Vendor Compliance Manager to ensure incoming shipments have complete and accurate documentation
  • Report on incoming product shipments and work with various departments to manage expectation of delivery dates
  • Monitor supplier packing and conformity with standards and set timelines
  • Monitor product inventory levels by running weekly hardgoods status reports
  • Assist purchasing group with hardgoods purchase orders and purchasing reports
  • Manage label purchasing for key account customer orders and facilitate shipments to appropriate vendors
  • Oversee consumables purchasing for production, shipping and HDC (supplies and boxes)



Required skills and qualifications:

  • 2+ years in purchasing or supply chain planning experience preferred
  • Experience with any business accounting software data entry
  • Demonstrated proficiency with Microsoft Office, especially Excel (multiple workbooks, filtering, formulas, pivot tables)
  • Base knowledge of Adobe Illustrator (viewing files, printing, size manipulation, cut and paste, saving in multiple file formats)
  • Genuine interest/passion for the action sports industry
  • Clear and concise verbal and written communication
  • Great time management and organization skills
  • Ability to concentrate on detailed projects for extended periods of time
  • Ability to work collaboratively across multiple departments and a proactive approach to problem solving
  • Type a minimum of 35wpm and be comfortable with 10 key data entry
  • Previous experience with project management software (Asana, Trello) desired


Physical requirements:

  • Must be able to lift a minimum of 30lbs
  • Must maintain quality of work in fast paced high pressure situations
  • Must have reliable transportation to and from work site


NHS, Inc. offers competitive salaries, a profit-sharing bonus plan, health insurance with a low employee contribution, a 401K plan and personal time off. Awesome employee discounts on NHS product as well as several perks and discounts with other actions sports industry affiliates. Work for a great company that offers quality of life, flexibility, a good vibe, no politics and relaxed environment.

Apply Now for this job.