Apparel - Apparel Administrative Assistant

This is a part-time position approximately 20 hours per week at the NHS, Inc. facility in Santa Cruz, CA 



  • Tag all carry over sku’s with new season prebook catalog tags
  • Manage seasonal cancel list and update PTW with inactive and DNR sku’s after prebook buy meetings
  • Review google docs by vendor and add in costing on KA tracker
  • Add in all buy notes based on Apparel Purchasing Manager direction
  • Consolidate testing report needs from vendors by season prior to bulk order shipment
  • Physical inventory counts – Quarterly
  • Upload trims images in PTW
  • Create seasonal sample allocations template
  • Organize sample room correctly by brand/product category
  • Create Apparel Department sample order, create Team sample order
  • Pull apparel Department seasonal sample line prior to all sample line orders being picked to ensure that orders are accurate and include all skus per season
  • Unpack, hang and organize Apparel sample line
  • Pull and pack Hasco seasonal sample line, create packed invoice list and work with Shipping Dept. to coordinate order shipment
  • Pull Team samples at end of season prior to end counts
  • Manage end counts for inventory adjustments and cage transfers
  • Work with all category Product Developers to create SMS comment log and distribute to Sale Reps prior to seasonal product launch meetings
  • Review Batch/BOM and close out PO/SPO/WO biweekly to system clean up
  • Print and send barcode labels as needed
  • Maintain weekly courier log
  • Manage package shipments for Apparel Product Developers as needed
  • Assist Apparel Product Developers with google doc maintenance: Costing documents, Mold Fees, ect
  • Run Seasonal PB Comparison reports by brand for Merchandising/Creative
  • Run PB QTY reports by brand/season for Merchandising/Creative
  • Create and maintain seasonal vendor guidelines for CNS and Accessories products for all Apparel Product Developers
  • Proof all seasonal order forms from Sales
  • Create and maintain seasonal Photo Sample log for all products working closely with Creative photo team for hand off and recovery of Apparel samples.  Ensure all shot details needed are included on photo sample log and notes provided for any sample corrections needed
  • Steam all photo samples prior to catalog shoots
  • Assist with Womens seasonal photo shoots as needed
  • Order department supplies as needed
  • Manage travel booking for Apparel Department Manager as needed
  • Attend weekly purchasing meetings and bi-weekly department meeting



Proficiency in the following computer software is required:

  • Fluent in Microsoft 365
  • Strong Excel skills



  • Competitive pay
  • Incentive bonus and Profit sharing bonus plan
  • Health insurance (low employee contribution)
  • 401K plan (Full-time employees age 21 and over are eligible after 1 year and 1,000 hours worked)
  • PTO – Personal Time off when you need it
  • Awesome employee discounts on NHS product as well as discounts at other well- known companies


Apply Now for this job.