Administrative Assistant

NHS, Inc. is a privately-held company established 48 years ago in Santa Cruz, California, and is considered one of the most innovative and respected skateboard companies in the world today. NHS brands include Santa Cruz Skateboards, Independent Truck Company, Creature Skateboards, OJ Wheels, Bronson Speed Co, Slime Ball Wheels, Krux Trucks, Ricta Wheel Dynamics, Mob Grip, Bullet, NHS Fun Factory and Nor Cal Apparel.

The Administrative Assistant will be a key member of the NHS Legal Department staff, reporting to the Department Manager, working closely and cooperatively with other departments and other members of the NHS team. This is a full-time, in-house position.

Job Duties include but are not limited to:

  • Facilitate agreement executions via DocuSign ensuring all deadlines are met.
  • Maintain Smartsheet database of all active agreements ensuring automated reminders are set and deadlines are communicated to various Department Managers in a timely manner.
  • Oversee department physical and digital document retention.
  • Assist with team rider sponsorship related agreement maintenance as needed including maintenance of agreement database tacking expirations and renewals.
  • Assist with processing various Product Release Agreements.
  • Assist with completing various agreements using company templates (e.g. Sponsorship, Royalty, Product, Independent Contractor, Copyright Assignments, etc.)
  • Assist with maintaining certain projects in company project management system, Asana.
  • Maintain notifications and reminders for key dates and deliverables in company agreements.
  • Provide administrative support to the Legal, Licensing and Trademark Departments as needed.

Requirements:

  • Must have strong written and verbal communication skills with attention to details.
  • Must have basic understand of agreement language.
  • Proficient with Microsoft Office applications.
  • Knowledge of Asana, DocuSign and Smartsheet a plus.
  • Must be a team player, flexible, and have strong organizational & follow up skills.
  • Must be proficient in Microsoft Office, specifically Word and Excel programs.

NHS, Inc. offers Competitive salary and profit-sharing bonus plan. Health insurance (low employee contribution), 401K plan, and personal time off. FREE Espresso, Hot Cocoa, and Popcorn (on Fridays). Awesome employee discounts on NHS product as well as discounts at other well-known companies. Work for a great company that offers quality of life, flexibility, a good vibe, no politics and a relaxed environment.

Apply Now for this job.